Birth Certificate

You may come into our office anytime during business hours to obtain a certified copy of a birth certificate. If you are unable to come into our office, for your convenience, we have added links to order the certificate by mail or online.

If you come to our office in person with the form completed for processing, the document does not have to be notarized.

If you plan to mail the form or use our online order options below, a notarized application is required.

 

 

If the person was born in Contra Costa County, you may obtain a certified copy from our office; otherwise contact the Clerk-Recorder’s office in the county of their birth.

We maintain birth certificates from 1905 to present.

Important information
  • Due to the increased occurrence of identity theft, new laws are in effect to protect birth, death and marriage records from misuse. California Health and Safety Code, Section 103526 permits only authorized individuals to receive certified copies of birth, death and marriage records. Those not authorized by law to receive certified copies will receive certified copies marked “INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY.”
  • If the person was adopted prior to 1994 or the person had a legal name change prior to 1994, please provide this information on the request, and staff will order the certificate from the state.
  • If the county of birth is unknown, contact the State Office of Vital Statistics at www.cdph.ca.gov.
In the case of birth records, the law defines an authorized person as:
  • The registrant, parent or legal guardian of the registrant.
  • A party entitled to receive the record as a result of a court order, an attorney or a licensed adoption agency seeking the birth record in order to comply with the requirements of Section 3140 or 7603 of the Family Code.
  • A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
  • A child, grandparent, grandchild, sibling, spouse, or domestic partner of the registrant.
  • An attorney representing the registrant, the registrant’s estate, and person or agency empowered by statute or appointed by a court to act on behalf of the registrant or the registrant’s estate.

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